Criminal Record History

County Criminal History Record Search.

Prioritizing Safety.

When running an on-site criminal history record search for employment, your organization may determine if an applicant or employee has a reportable criminal conviction. The most up-to-date criminal record history is found at the source, the local county court where the original filings were written.

The majority of potential local crime is handled by the local county justice system. By pulling records through the County Criminal Court Record Search we report potential: 

What is in a County Criminal Record Search

  • Misdemeanor criminal convictions
  • Felony criminal convictions
  • Pending criminal cases
  • Active / Capias warrants 


is our default search scope for criminal history, but older records may be reported if compliant with reporting laws.

Keep in mind

There is more than one type of on-site criminal history record search:

  • Index Searches – utilize database records, may be online
  • Hand Searches –  occurs at the court in real-time specified by the client
Counties vary by
  • How much information they provide
  • Technological capabilities – Not all have an online indexing system, hand searches may be required

Our Process.

How does information get on reports?

Criminal records are either held at superior or municipal county-level courts. After learning more about the applicant and determining which counties to search, a qualified researcher will conduct a search  with the specified county court’s records using information about the applicant. 

If the researcher finds a name match, our team reviews the information listed to assure the record is associatec with the applicant and meets all criteria established by the Fair Credit Reporting Act (FCRA) as well as State specific laws. 

After review, the criminal case record is reported to the client in an easy-to-read report. 

Reports include identifying information about the applicant (full name, address, DOB*) along with information about the case (case number, court location, filing date, type of crime, charge, disposition, disposition date, and sentencing). All reportable information is included in the report, to demonstrate the match and relevancy to your applicants criminal history. 

*Some counties do not permit the usage of full date of birth to be used as a search tool when looking for records, as such, they may not provide a full date of birth back when returned. 


Index vs Hand Searches

    • To prevent any potential delay on your report, Employers Choice Screening primarily begins with index searches whenever available. However, there are some advantages and disadvantages to each method:

  • Index searches use a jurisdiction-based database. Some may offer online access to applicant records with a simple name and date of birth search.
  • Index searches may only include basic information, and may not include the full picture of the case.
  • Hand searches often take more time and are more expensive, because they require the clerk to physically pull records from the court’s files.
  • Hand searches are often more thorough and include more information about sentencing information, probation violations, fines, or diversion programs.