Sanctions Searches
GSA /SAM Excluded Parties Report
The Federal Acquisition Regulation (FAR) requires the GSA to compile and maintain a list of parties that are debarred, suspended, proposed for debarment, and declared ineligible from procurement and non-procurement federal programs.
This search is ideal for:
- Doctors and Nurses
- Other trained Medical Staff
- Government Contractors
- Students in clinical placement programs
Colorado Adult Protective Services (CAPS) Check
Adults who receive support, care, treatment, and services from individuals employed by specified agencies are vulnerable to mistreatment, manipulation, and cruelty. To increase safeguards for these at-risk adults, the CAPS check was introduced. It is a required check for agencies licensed by the Colorado Department of Public Health and Environment.
Colorado employers must request a CAPS check, a search of the state’s Adult Protective Services (APS) data system, before hiring employees who will have direct access to vulnerable adults. This check reveals whether an applicant has been found guilty of abuse, neglect, or exploitation of a vulnerable adult in a documented APS case.
The CAPS Check requirement applies to many employers, including but not limited to:
Health Facilities
Adult Day Care Facilities
Community Integrated Health Care Service Agencies
Community Centered Boards
Single Entry Point Agencies
Area Agencies on Aging
Mental Illness Facilities
Disabilities Facilities
Veterans Community Living Centres
To simplify the process, just provide your CAPS Check ID #. ECS will register as your third-party provider and run the CAPS check on your behalf.
National Practitioner Data Bank Search
The National Practitioners Data Bank (NPDB) was established by the government to ensure that high-quality care standards are upheld. As a result, it helps minimize medical malpractice, unprofessional behavior, and patient abuse nationwide.
NPDB regulations require that this search be performed for newly hired physicians, dentists, and other healthcare practitioners. Additionally, an update is required every two years. In some organizations, the search must be repeated every two years for all staff, regardless of role.
The information included in the NPDB search covers adverse licensure actions, clinical privileges actions, and professional society membership actions taken against physicians and other healthcare practitioners. Consequently, this search is a vital part of any healthcare compliance program.
Average Turn-Around Time
Domestic Watch List Search
This identity search helps identify the names and addresses associated with an applicant’s Social Security Number (SSN). This information may be used to request additional public record searches within the jurisdictions corresponding to the candidate’s identified addresses.
OIG / List of Excluded Individuals/Entities (LEIE) Sanctions Report
The U.S. Department of Health & Human Services Office of Inspector General (OIG) prohibits medical employers from hiring individuals who have been sanctioned or excluded from participating in federal programs like Medicare and Medicaid. By running this critical search, you protect your healthcare organization, patients, and staff.
To stay compliant and safeguard federal funds, many healthcare organizations choose to retrieve updated OIG reports annually—or even biannually. This proactive approach helps identify potential risks within your workforce.
Individuals may appear on the OIG Exclusion List for several reasons, including:
Patient abuse or neglect
Felony convictions for healthcare-related fraud, theft, or other financial misconduct
Felony convictions related to the unlawful manufacture, distribution, prescription, or dispensing of controlled substances
Convictions involving Medicare or Medicaid fraud
Defaulting on health education assistance loans
By understanding these exclusion triggers, healthcare employers can take the necessary steps to maintain compliance and reduce liability. Additionally, using OIG checks as part of a broader background screening process offers greater peace of mind.
Fraud and Abuse Control Information System (FACIS) Search
A FACIS (Fraud and Abuse Control Information System) search identifies any wrong actions committed by individuals or entities in the healthcare field. It includes information on disciplinary actions ranging from exclusions and debarments to letters of reprimand and probation. As a result, this search plays a key role in healthcare compliance screening.
- Level 1 Search
In addition to searching the OIG database, a Level 1 search uncovers infractions, such as license suspensions, found in dozens of other federal databases. These include databases maintained by the Veteran’s Administration, the Food and Drug Administration, and the Department of Homeland Security.
- Level 2 Search
Building on Level 1, a Level 2 search includes access to databases from 38 states. These records list individuals excluded from Medicaid coverage and explain the reasons. Moreover, this level checks each state’s list of individuals who are ineligible for Medicare coverage due to voluntary opt-outs.
- Level 3 Search
Level 3 expands on the Level 2 search. It also reviews records from state medical boards (where permitted) to identify any disciplinary actions taken against a candidate. Additionally, it searches further state-level abuse and sanction databases, offering a comprehensive review.