Effortless Integration Between Greenhouse and Employers Choice Screening
What is Greenhouse?
Greenhouse is a leading applicant tracking system (ATS) and recruiting software designed to help organizations optimize their hiring process from start to finish. Used by thousands of companies worldwide, Greenhouse provides structured hiring tools, interview management, and strong analytics that enable HR teams to make better, more informed hiring decisions.
For organizations that don’t use an ATS yet, Greenhouse can serve as a central hiring hub and help in managing candidates, coordinating interviews, tracking progress, and storing all recruitment data in one secure platform. It’s built to bring consistency and fairness to hiring while giving recruiters and hiring managers the tools they need to identify top talent efficiently.
Who This Integration Is For
- Mid-size to enterprise organizations rising their hiring operations and managing high candidate volumes
- HR teams and talent acquisition professionals who want to eliminate manual background check processes
- Regulated industries, including healthcare, finance, education, and government sectors, where compliance is non-negotiable
- Companies with dispersed hiring teams that need consistent screening workflows across departments and locations
- Organizations prioritizing candidate experience and seeking to reduce time-to-hire without sacrificing thoroughness
Why Integrate Greenhouse with Employers Choice Screening
Eliminate the tedious work of logging into different systems, copying candidate information, and manually creating background checks. Our effortless integration handles these tasks automatically, freeing your HR team to focus on strategic hiring activities and candidate engagement.
Speed matters in competitive talent markets. Automated background check initiation means screening begins the moment a candidate reaches your designated workflow stage with no delays, no missed steps, and no candidates slipping through the gaps.
Manual data entry introduces mistakes that can delay hiring or create compliance risks. Our direct system-to-system integration transfers candidate information with perfect accuracy, every single time.
Our integration is designed with compliance at its core. Automatic documentation, audit trails, and standardized workflows ensure you meet FCRA requirements, equal employment opportunity standards, and industry-specific regulations without additional effort from your team.
Candidates receive screening requests instantly, complete forms through user-friendly portals, and admire the professionalism of a streamlined process. Better experiences lead to higher acceptance rates and stronger employer branding.
Real-time status updates within Greenhouse mean you always know exactly where each candidate stands in the screening process. No more hunting through emails or checking external portals.
Step-by-Step
How the Greenhouse Integration Works
- Candidate reaches "Background Check" stage
- Offer is extended and accepted
- Candidate completes pre-screening questionnaire
- Custom trigger based on your unique workflow
- Pulls candidate information directly from Greenhouse
- Sends a professional screening request email
- Provides clear instructions and secure portal access
- Logs all communication for compliance documentation
- No duplicate data entry required from candidates
- FCRA-compliant authorization captured electronically
- Information is encrypted and transmitted securely
- Real-time validation prevents common errors
- Criminal record searches at the county, state, and federal levels
- Employment and education verification
- Professional license checks
- Motor vehicle records, credit reports, and drug screening coordination
- Industry-specific checks as required
- "Screening Started" when the process begins
- "Pending Candidate Action" if additional information is needed
- "In Progress" while verifications are being completed
- "Complete" with results when screening finishes
- Custom status options available based on your workflow needs
- Click to view complete results
- Make final recommendations based on your hiring criteria
- Adverse action workflow tools, if needed
- Complete audit track for compliance purposes
Features
Key Features of Greenhouse
- Zero-touch background check initiation when candidates reach designated hiring stages
- Bulk processing abilities for high-volume hiring campaigns
- Conditional logic support for different screening packages based on position, location, or department
- Automatic re-screening for rehires or internal transfers
- FCRA-compliant authorization and disclosure processes built in
- Automatic adverse action workflows with required waiting periods and notifications
- Complete audit trails documenting every step for regulatory review
- Ban the Box compliance with configurable timing for criminal history checks
- Industry-specific compliance for healthcare, finance, transportation, and other regulated sectors
- Live status updates within your Greenhouse dashboard
- Custom status categories aligned to your workflow terminology
- Automated email notifications for key milestone events
- Reporting dashboard showing screening metrics across all open requisitions
- Multiple screening packages are assigned to different job types or locations
- Custom turnaround time selection based on urgency
- Adjudication matrix configuration defining your hiring criteria
- User permission controls determine who can view results and make decisions
- Mobile-optimized screening portal for completion on any device
- Progress tracking so candidates know exactly what to expect
- Multilingual support for diverse candidate populations
- Automated reminders for pending candidate actions
- Customer service access for candidates who need assistance
Benefits of Greenhouse
Reduce the gap between offer acceptance and start date by initiating background checks instantly and automatically. Our integration eliminates the 1–3 day delay typical of manual screening processes, helping you secure top talent before competitors can make counter-offers.
The HR team is not here just to copy and paste candidate information between systems. Our effortless integration reclaims 15-20 hours per week of administrative time, allowing your team to focus on strategic initiatives, candidate relationship building, and improving hiring quality.
Create consistency in how background checks are conducted, regardless of which recruiter, hiring manager, or department is making the hire. Automated workflows ensure every candidate receives the same thorough, compliant screening experience.
Incomplete or delayed background checks can lead to bad hires, compliance violations, or candidates accepting other offers. Our integration's automation and visibility features ensure nothing falls through the cracks and every hire is properly vetted.
Whether you're hiring 10 or 1,000 employees, the integration handles increased volume without additional work from your team. Seasonal hiring, quick expansion, and acquisition integration all become manageable.
Automated, documented processes provide secure evidence of consistent, fair hiring practices. Built-in FCRA compliance features protect your organization from regulatory penalties, while pre-adverse and adverse action workflows ensure you follow required procedures precisely.
Candidates judge your organization throughout the hiring process. A smooth, professional background check experience signals that you're a modern, candidate-focused employer. Faster processes and clear communication improve acceptance rates and candidate sentiment.
Integration-enabled reporting shows you screening completion rates, average turnaround times, and bottlenecks in your hiring process. These insights help you optimize workflows and make data-driven decisions about your screening program.
Features
Why Greenhouse is an Ideal Option?
Why Choose
Why Choose Employers Choice Screening for Greenhouse Integration?
